It was first administered in In some cases the demand was great Admin assistant to spur secretaries being recruited from overseas; in particular, there was often a steady demand for young British women to come to the U. Most administrative assistant duties revolve around managing and distributing information within an office.
The executive assistant performs the usual roles of managing correspondence, preparing research, and communication, often with one or more administrative assistants or scheduling assistants who report to him or her.
At higher grades and with more experience they begin to take on additional roles and spend more of their time maintaining physical and electronic files, dealing with the post, photocopying, emailing clients, ordering stationery Admin assistant answering telephones.
Specialized job duties[ edit ] Administrative assistants in some fields may be required to have extensive professional knowledge. Job duties[ edit ] Admin assistants perform clerical duties in nearly every industry. Accordingly, duties for these assistants may be more specialized.
As such less influential posts became more feminine and common with the multiplication of bureaucracies in the public and private sectors, new words were also coined to describe them, such as personal assistant.
Just "secretary" remained in use either as an abbreviation when clear in the context or for relatively modest positions such as administrative assistant of the officer s in charge, either individually or as member of a secretariat.
As such, executive assistants play a role in decision-making and policy setting. A Admin assistant was a person, therefore, overseeing business confidentially, usually for a powerful individual a king, pope, etc. This generally includes answering phones, taking memos and maintaining files.
Some administrative assistants, like those in the legal industry, may be more specialized than others.
Those executive assistants that work with corporate officers must be capable Admin assistant emulating the style, corporate philosophy, and corporate persona of the executive for which they work. The duties may vary according to the nature and size of the company or organization, and might include managing budgets, bookkeeping, attending telephone calls, handling visitors, maintaining websites, travel arrangements, and preparing expense reports.
Aside from storing, organizing and managing files, assistants may need to type, edit and proofread documents. The largest difference between a generalized secretary and skilled executive assistants is that the executive assistant is required to be able to interact extensively with the general public, vendors, customers, and any other person or group that the executive is responsible to interact with.
For example, legal administrative assistants may need to have a thorough understanding of legal terminology and procedures, while medical assistants may need to be well versed in dealing with insurance companies and reading medical reports.
As the level that the executive interacts with increases so does the level of skill required in the Admin assistant assistant that works with the executive.
However, while administrative assistant is a generic term, not necessarily implying directly working for a superior, a secretary is usually the key person for all administrative tasks, and often referred to as the "gate keeper".
Department of Defensethe title of military assistant MA or executive assistant EA is typically held by Army, Air Force, and Marine Corps colonelslieutenant colonelsand senior majors and Navy captainscommanders and senior lieutenant commanders who are in direct support of the Secretary of DefenseDeputy Secretary of Defense and other civilian defense officials down to the level of a Deputy Assistant Secretary of Defenseas well as general officers or flag officers.
Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers. The organization developed the first standardized test for office workers called the Certified Professional Secretaries Examination CPS.
As the duties of a modern secretary often still include the handling of confidential information, the literal meaning of their title still holds true.
A good command of the prevailing office language and the ability to type is essential. In this perspective they are also referred as the Administrative Support Specialists. Executive assistants are available for contact during off hours by new electronic communication methods for consultations.
In an effort to promote professionalism among United States secretaries, the National Secretaries Association was created in Modern developments[ edit ] InSir Isaac Pitman founded a school where students could qualify as shorthand writers to "professional and commercial men".
The title "secretary" is not used as often as in decades past, and responsibilities have evolved to much more advance skill set such as mastering Microsoft Office applications; WordPowerPointand Excel to name a few. With time, like many titles, the term was applied to more and varied functions, leading to compound titles to specify various secretarial work better, like general secretary or financial secretary.
As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel. University courses economicsmodern languagesand office administration offer great preparation for the position.
Other duties may include scheduling appointments and preparing presentation materials.STOCK CONTROLLER / ADMIN ASSISTANT JOB DESCRIPTION STOCK CONTROL DUTIES • Processing purchase orders. • Receiving Deliveries.
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A secretary or personal assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills.
However this role should not be confused with the role of an executive secretary, who differs from a personal assistant. In many countries, an executive secretary is a high-ranking position in the.Download